The Need for a Written Status Report Even if your supervisor, manager or client (let’s just use ‘manager’) only asks for an oral report, it is a good practice to create a anyway, if only for your records. You never know when you are going to be asked a question about what you did and when or when you spoke with so-and-so or when you requested something. Since everything that happens on a project doesn’t make it into your electronic calendar, a status report is as good a place as any to document project activities. Preparing a hard copy of your: • Keeps you focused on your progress as well as project deadline • Creates a written record of what you reported for the week, in case you need to refer to it later • Helps you stay on track in the status meeting To help you remember what you did, make quick notes during the week regarding your production, any unscheduled meetings you attended, the problems you solved, the new issues you uncovered, and the people who helped you. Sample MS Word Status Report Form I designed this when I worked for a company that didn’t ask for status reports, neither written or verbal. For six months I worked by myself as a lone writer and Web designer. I created these reports and filled them out because I wanted to document what I was doing week after week. Even though no one asked for them, I attached a hard copy of the status report to my monthly invoice. ------------------------------------------- Name Reporting Date Project Name / Number Project Due Date Project Deliverable Description Main Contact Secondary Contact ____________ number of pages written or revised ____________ number of screenshots taken, revised, resized and placed ____________ number of HTML pages created SME input received from ________________________ SME input needed from _________________________ Highlights of work accomplished this week Highlights of work to be accomplished next week Any complications or setbacks dealt with this week? Select the statement that best describes the current status of my work on this project: a. I am right where I’m expected to be at this point b. I am slightly behind, but expect to make up the time by c. I am ahead of schedule d. I am behind schedule and need help with _________________________ ------------------------------------------- Most of the time I could get this report onto one page, sometimes one and a half. MS Word Project Status Report Template Software offers a solution for users wishing to create Word templates for project status. Microsoft Office Project Standard. To download, please go to http://www.sobolsoft.com/wordprojectstatus/.
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